#CREATE OUTLOOK EMAIL FILTER UPDATE#

This will keep my account updates in my main inbox until I review them. I know that every automated message includes the owner’s name in the body, so under Add an exception, I select the Message body includes type and add my name in the text field. In my example, I want any account updates that relate accounts I own to not be filed immediately.

Finally, you can define any exceptions that will prevent the rule from firing.

In this case, I’ve defined the folder as “Account Updates.” There are many options, but the simplest one for most situations is to simply use the Move to type and select the appropriate folder you want messages filed to.

Next, I need to define what happens when the rule triggers.

So I select the condition type “Subject includes” and type out Account Updated in the text field.

#CREATE OUTLOOK EMAIL FILTER UPDATE#

In my example, all account update emails include the words Account Updated in the subject line. Often automated messages have a consistent format in the subject line, so I can use that to more precisely define the message I want to sort. In that case, I need to make my conditions more specific. Let’s say, though, that other types of messages might come from this email address.

In this case, let’s imagine that all these emails come from the address All I have to do is select the condition type From from the dropdown and add the email address to the text field to the right.

Next, I need to define what conditions will cause this rule to trigger.

I will name my example: Move Automated Account Update Emails to Account Updates Folder. You can name it anything you like, but I recommend a name that makes clear what the rule does. I'll be using the web app here, but the process is very similar in the desktop application. To explain how the process works, I’ll go through an example of a common use case: filing automated messages to a specific folder for easy reference. If you need additional options beyond these, click the Advanced Options … button to see all the ways you can configure the rule. When you choose to create a rule, you will be presented with a simple creation screen based on the message you have selected. In the menu that comes up, you will see a few contextual suggestions of rules you might want to create based on the message you have selected and the option to either Create Rule … or Manage Rules & Alerts …

In the desktop application, the Rules option appears by default in your Home ribbon. Finding Rules Settings in the Outlook Desktop Application How you choose to use Rules is, of course, up to your personal preferences and workflows. If you click into the conditions and actions, you can see that your options are numerous. Click Add New Rule to start creating your rule. You will then see any rules that are in place already (if applicable to you), and a link at the top to create a new rule. In the menu that appears, click Rules from the options under the Mail category. Next, click the View All Outlook Settings link at the bottom of the menu that appears. Finding Rules Settings on the Outlook Web Appįirst, click the gear in the upper right corner of the screen while in your mailbox. Creating Rules in Outlookįinding the rules configuration is slightly different depending on whether you are using the web interface of Outlook or the desktop application. With Microsoft Outlook (part of Microsoft 365), you have the tool you need to bring order to your inbox! This tool can go deep, but even if you just scratch the surface you can start saving yourself time each day. Wouldn’t it be easier if some of this filing happened automatically? In many cases, that sense of email being “overwhelming” is due to messages being completely unclassified when they arrive, requiring you to not just read emails but also to sort them. At times, it can seem daunting to even the most diligent respondents. We all receive a mountain of emails each day.

Create outlook email filter